Client record software (EHR) is the system in which a practice or care organisation records the intake, treatment notes, appointments and claims for each client. Kantex builds the software around it: integrations with the record system you already use, automation of registration and claims, and AI that drafts reports for the clinician to check. If no standard package fits, we build a custom record system.
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Most practices already have a record system. The problem is rarely the package itself, but everything around it: a calendar that runs separately, claims that need checking afterwards, reports typed up after closing time and referrers waiting for a letter. What takes the most time differs per discipline, so below we set out, per type of practice, what we tackle first.
An appointment sits in the calendar, the treatment in the record and the billable service in the claim. Whatever is not connected gets copied by hand, and every now and then it goes wrong.
Every session needs a note in the record, plus evaluations and letters to referrers. That writing slides into the evening.
Multidisciplinary practices, new forms of treatment or in-house protocols do not always fit the fixed fields of a standard package.
This is what we build first, around the record system you already use.
We connect to the interface of your EHR, client record system (ECD) or GP information system (HIS), or to its export if the vendor offers nothing else. Client details, appointments and billable services are entered once and then flow through.
A short dictated or typed note is worked up into a draft in the format of your record, including a first version of the letter to the referrer.
Missing reports, billable services without an appointment or treatments outside the authorisation appear as a work list for the right colleague, before the claim goes out.
For practices where no standard package fits, we build a record system with its own fields, protocols and roles, hosted in the EU and with access logging per user.
No big project up front: one working part first, then expand based on what it delivers.
How we workIn a free 30-minute introductory call we walk through an ordinary day in your practice: which package you use, what it opens up to other software and which part of the paperwork takes the most time.
We start with one part, such as an integration with your calendar or a draft report after each session, and get that working before we build further.
After go-live we stay responsible for updates and for monitoring integrations and incidents, with agreed response times.
Can’t find your question? Email sales@kantex.nl and we will reply within one working day.
Client record software is the system in which a practice records the intake, treatment plan, reports, appointments and claims for each client. In Dutch primary care it is usually called an EPD (electronic patient record), in long-term care an ECD (electronic client record) and in general practice an HIS (GP information system).
Usually not. Most of the gain lies in what happens around the record: double entry in the calendar and claims, manual checks and reports written after closing time. We first look at what your current package opens up and build around it. We only discuss replacing it if integration is not possible or the package genuinely does not fit.
A first step, such as an integration between your records and your calendar or a draft report after each session, is up and running within a few weeks. The cost depends on the number of systems involved and on what your software vendor allows. After the introductory call you receive a defined scope, the expected lead time and the cost of support afterwards.
No. AI turns a dictated or briefly typed note into a draft in the format of your record. The clinician reads it, edits it and saves it. That way the professional stays responsible for what is in the record, and it remains visible who approved which text.
Health data falls under the strictest category of the GDPR (AVG in Dutch), and information security in Dutch healthcare follows NEN 7510, the national standard for it. Before we start, we record which data an application needs, where it is stored, who can access it and how that access is logged. Data stays within the EU, and AI only produces drafts that the clinician checks before anything goes into the record.
Free introductory call
Book a free 30-minute introductory call. We walk through an ordinary day in your practice and identify which part takes the most time; that is where we start.